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White Branch

HIPAA - NW Naturopath

NOTICE OF PRIVACY PRACTICES

Last Updated: 08/13/2026

1. Our Commitment to Your Privacy

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NW Naturopath (“we,” “our,” “the clinic”) is committed to protecting the privacy of your health information. We are required by federal law (HIPAA) to:

  • Maintain the privacy of your Protected Health Information (PHI)

  • Provide you with this Notice of our legal duties and privacy practices

  • Follow the terms of this Notice

 

 

2. Your Protected Health Information (PHI)

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PHI includes any information that identifies you and relates to:

  • Your past, present, or future physical or mental health

  • Healthcare services provided to you

  • Payment for healthcare services

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3. How We May Disclose Your PHI

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We may use or disclose your PHI for the following purposes without your written authorization:

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A. Treatment

To provide, coordinate, or manage your healthcare. Examples:

  • Sharing information with other providers involved in your care

  • Referrals to specialists

  • Consultation between practitioners

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B. Payment

To bill and receive payment for services. Examples:

  • Submitting claims to your insurance

  • Verifying benefits

  • Determining coverage, medical necessity, or prior authorization

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C. Healthcare Operations

For administrative, quality improvement, and business functions. Examples:

  • Internal record‑keeping

  • Training and supervision

  • Compliance audits

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4. Other Uses and Disclosures Allowed by Law

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We may also disclose PHI without your authorization when required by law, including:

  • Public health reporting

  • Abuse or neglect reporting

  • Health oversight activities

  • Judicial or administrative proceedings

  • Law enforcement requests

  • Serious threats to health or safety

  • Workers’ compensation claims

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5. Uses and Disclosures Requiring Your Authorization

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We will obtain your written authorization before using or disclosing your PHI for:

  • Marketing

  • Sale of PHI

  • Most uses of psychotherapy notes

  • Any use not described in this Notice

You may revoke your authorization at any time in writing.

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6. Your Rights Regarding Your PHI

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You have the right to:

A. Access Your Records

Request to view or obtain copies of your health records.

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B. Request Corrections

Ask us to correct information you believe is inaccurate or incomplete.

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C. Request Restrictions

Ask us to limit how your PHI is used or disclosed. (We are not required to agree, except for self‑paid services.)

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D. Request Confidential Communications

Specify how and where we contact you (email, phone, mail).

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E. Receive an Accounting of Disclosures

Request a list of certain disclosures made in the past six years.

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F. Receive a Paper Copy of This Notice

Even if you agreed to receive it electronically.

To exercise any of these rights, contact us at: [info@nwnaturopath.com] [503.639.3777]

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7. Safeguards and Security

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We protect your PHI through:

  • Secure electronic systems

  • Restricted access to records

  • Staff training

  • Physical safeguards

  • HIPAA‑compliant billing and communication practices

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8. Changes to This Notice

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We may update this Notice at any time. Changes apply to all PHI we maintain. The updated Notice will be posted on our website and available in our office.

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9. Complaints

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If you believe your privacy rights have been violated, you may file a complaint with:

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NW Naturopath [info@nwnaturopath.com]  [503.639.3777]

or with:

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U.S. Department of Health & Human Services (HHS) Office for Civil Rights

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We will not retaliate against you for filing a complaint.

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10. Contact Information

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For questions about this Notice or your rights, contact:

NW Naturopath Website: nwnaturopath.com Email: [info@nwnaturopath.com] Phone: [503.639.3777]

 

 

White Branch

PRIVACY POLICY

Last Updated: [08/11/2026]

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NW Naturopath (“we,” “our,” “the clinic”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and protect information when you visit nwnaturopath.com, contact our office, or receive services from our practitioners.

By using our website or services, you agree to the terms outlined in this Privacy Policy.

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1. Information We Collect

We collect information in the following ways:

A. Information You Provide Directly

This includes:

  • Name, email address, phone number, and other contact details

  • Appointment requests or inquiries submitted through our website

  • Health-related information you voluntarily share when contacting us

  • Information provided during consultations or services

  • Payment information (processed securely through third‑party systems)

B. Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address

  • Browser type and device information

  • Pages visited and time spent on the site

  • Cookies or similar tracking technologies (see Section 7)

This information helps us improve website performance and user experience.

C. Third‑Party Information

We may receive information from:

  • Scheduling platforms

  • Payment processors

  • Email or communication tools

  • Referral partners (with your consent)

2. How We Use Your Information

We use your information to:

  • Respond to inquiries and provide requested services

  • Schedule appointments and manage client communication

  • Maintain accurate client records

  • Improve website functionality and user experience

  • Process payments and send receipts

  • Comply with legal, ethical, and professional obligations

  • Send important updates, notices, or administrative messages

We do not sell, rent, or share your personal information for marketing purposes.

3. Health Information & Confidentiality

NW Naturopath is a naturopathic wellness practice. While we are not a HIPAA‑covered entity, we treat all health information with the same level of confidentiality and care.

We protect your health information by:

  • Limiting access to authorized staff

  • Using secure communication and record‑keeping systems

  • Storing information only as long as necessary for care and compliance

  • Never sharing health information without your explicit consent unless required by law

4. How We Share Information

We may share information only in the following circumstances:

A. With Your Consent

For referrals, coordination of care, or communication with other providers.

B. With Service Providers

Trusted third parties that help us operate our business, such as:

  • Payment processors

  • Scheduling platforms

  • Secure email or messaging tools

  • Website hosting services

These providers are contractually obligated to protect your information.

C. When Required by Law

We may disclose information to comply with:

  • Court orders

  • Legal investigations

  • Mandatory reporting requirements

We will only share the minimum information necessary.

5. Data Security

We take reasonable and industry‑standard measures to protect your information, including:

  • Secure servers and encrypted communication where applicable

  • Restricted access to sensitive data

  • Regular monitoring of website and system security

However, no online system is completely risk‑free. We encourage clients to avoid sending highly sensitive information through unsecured channels.

6. Your Rights

You have the right to:

  • Request access to your personal information

  • Request corrections or updates

  • Request deletion of non‑essential information

  • Withdraw consent for communication or data use

  • Ask how your information is stored or shared

To exercise these rights, contact us at: [Insert clinic email] [Insert clinic phone number]

7. Cookies & Tracking Technologies

Our website may use cookies or similar technologies to:

  • Improve website performance

  • Analyze traffic and user behavior

  • Enhance user experience

You can disable cookies through your browser settings, though some features may not function properly.

8. Third‑Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies before providing personal information.

9. Children’s Privacy

Our website and services are not intended for children under 13. We do not knowingly collect information from children. If you believe a child has provided information, contact us so we can delete it promptly.

10. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices, services, or legal requirements. The “Last Updated” date at the top of this page will indicate the most recent revision.

11. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact:

NW Naturopath Website: nwnaturopath.com Email: [Insert email] Phone: [Insert phone number]

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